Faculty & Staff Information

Federal Work Study FAQ


Federal Work Study (FWS) funds part-time work on campus to help students finance the cost of their education. The Financial Aid office manages FWS funds, and financial aid is awarded for the Fall and Spring semesters. Students who participate in FWS during the Fall and Spring are eligible to participate during the Summer semester. Students are alerted of their eligibility through OASIS. Students may work up to 20 hours per week.

How do I advertise work-study positions at the USF Sarasota-Manatee campus?

Hiring departments are required to post a job description for every position on Handshake. If there are any difficulties accessing the system, please email Sar-Careers@usf.edu. Handshake saves job descriptions for your review and reposting.


Please incorporate the following in the job posting:

Job Title:  Please include your department name and FWS in the job title.
Example: Career Services FWS

Type of Job:  Work Study

Expiration Date: Students awarded FWS have until the first Friday of the first week of classes in the Fall semester to be placed.

Job Description: In the job description specify the purpose of the position, duties and responsibilities.

Job Category: General Support $8.65, Reading Tutors/Community Service $9-10, or Specialist/Technician $10-12.

Contact Information: Name of primary supervisor.

Application Instructions: Students must provide a copy of their schedule and a copy of their OASIS printout showing the Federal Work Study Award during their interview. You can take a screen shot in OASIS.

When is the best time to advertise a position for work–study?

The best time to advertise the FWS position(s) is from early June through late September.

What is the interviewing process?

Federal Work Study students follow the basic tenets of hiring. Provide a job description, review your expectations and interview the student to determine skills and fit for your department. If you require Excel proficiency or excellent written communication skills, you may ask for the student to demonstrate their abilities or to provide samples of their work. Students may not work during regularly scheduled class time.

To ensure the student is eligible for Financial Aid, require that the student bring a copies of these the interview:

  • OASIS printout showing the Financial Aid Award
  • Class Schedule showing eligible work hours

How do I offer a position to the student?

Should you decide to offer the student a position, you must write the student a letter of job offer using the Offer Letter- FWS. Attach a copy of the job description and OASIS printout showing the student’s Financial Aid award and have the student deliver the signed offer letter to Human Resources.

Students will be provided with a link for an online application by the hiring department. The hiring department will send the completed offer letter to Human Resources (HR). Once received HR will send information to you on how to complete your new hire paperwork. For questions, please contact Cindy Beaumont (beaumontc@usf.edu / 941-359-4775).

To complete new hire paperwork, the student will need to bring:

  • A printout of OASIS Award
  • A printout of the job description
  • Original documents for verification of US work authorization (see list attached to the offer letter for acceptable documents)

Please note that a student may not begin working prior to completing their new hire paperwork.

How do I find the student’s timesheet?

For the timesheet, students will use the Temporary (Hourly) 20## (Attendance & Leave, Payroll)