Active research requires resources, and we're here to provide the steps to access them. Read through the information below to learn more about everything from the application process to post-award procedures.

USF Research & Innovation

Detailed steps, checklists, templates, contacts, and resources are available on the USF Research & Innovation website. The USF Office of Sponsored Research provides support to faculty and staff at all USF campuses.

Funding Search

  • Search agency, government or organizational websites specific to your desired field of interest.
  • Ask USF Research and Innovation for assistance finding funding opportunities.
  • Use online search mechanisms, such as Community of Science Pivot (detailed below).

Community of Science Pivot

  1. Create a Community of Science Pivot account. For step by step instructions of the registration process, please view the Pivot account guide.

  2. Claim and update your profile. One of the benefits of Pivot is that it has over 3 million faculty profiles already created and maintained by the Pivot editorial team.

  3. Search by keywords, sponsors, or advanced search options.

  4. Save any successful search queries. When a search query is saved, Pivot will automatically provide a weekly funding alert that identifies any newly added or updated opportunities that match your query.

  5. You can track, set to active, or share individual funding opportunities.

    • Mark an opportunity as tracked to receive funding alerts about it. This is useful for any opportunity you want to review later or to stay updated on.
    • Mark an opportunity as active if you plan to apply for it.  You will receive funding alerts about active opportunities and it will be shown to you on your homepage once logged in.
  6. Within each funding opportunity record, Pivot will list “profile matches” on the right-hand side.  This provides suggestions, based on profiles, of other Pivot members who may be interested in the opportunity. 

The USF Sarasota Manatee Grant Application Process

Pre-award Procedures:

  1. After identifying a grant for application, faculty inform their college dean and receive approval for the resources necessary to apply for and process the grant.
  2. Principle Investigator meets with designated staff person from the faculty member’s college, to discuss the award and the steps necessary to apply for it.
    Research Grant flow
  3. The Principle Investigator notifies the USF Sponsored Research Administrator (SRA) assigned to the faculty’s college/department regarding the grant application. Best practice is to include the draft budget spreadsheet and a link to the grant guidelines in the initial email to your SRA.

  4. The Principle Investigator works with college staff to complete the USF Internal Form and Interest Inventory, and any other grant packet forms (e.g. technical proposal and budget information).  Additional staff resources for faculty researchers include:

    Salary Calculations
    USF Sarasota Manatee Fiscal & Business Analyst | 941-359-4614

    USF Procedural Questions and Support
    USF Sarasota Manatee Office of Research | 941-359-4618

    Interest Inventory, Conflict of Interest, and/or Nepotism Questions
    USF Conflict of Interest Manager | 813-974-5452

    Import/Export Control Questions | Basic Information | Foreign Influence
    USF Export Control Officer | 813-974-6368

    Facilities and Administrative Cost Rates (F&A) and Other Questions
    USF Sponsored Research Admin | 813-974-3474

  5. The completed grant packet is sent to USF Sponsored Research for review, comments, and changes.

  6. USF Sponsored Research submits the completed grant application to the sponsor, negotiates contracts, and works with Patents & Licensing and General Counsel.

  7. USF Sponsored Research provides notification of award status to the Principle Investigator.

Post-Award Procedures:

  1. College staff work with the Principle Investigator on any necessary implementation steps (e.g. Grant Budget Release, subcontract paperwork, GEMS combo codes, budget transfers). 

  2. College staff also work with the Principle Investigator to complete any paperwork that is required on an ongoing basis (e.g. reconciliation, PERT).

  3. College staff and Principle Investigator will work with assigned grant financial administrator (GFA) (RFM-DSRTransactions@usf.edu) on all issues relating to grant financial management (e.g. single project transfers, budget codes, charges, invoices, financial reports).

  4. College staff and Principle Investigator will work with the Sponsored Research Team (rsch-agreements@usf.edu) on contractual issues relating to the grant project (e.g. contract amendments or modifications, no-cost extensions, contract/grant renewals, project-to-project transfers).

Close Out Procedures:

The Principle Investigator, in partnership with the college office manager, works with Sponsored Research Transactions Team (RFM-DSRTransactions@usf.edu) to assist with close-out procedures at the end of the award period.

Research Grant Services at USFSM
Toolkit