Facilities Planning & Management (FP&M) maintains a system-wide inventory of university
space using a web-based management system which is part of the University’s “Integrated Facilities Information System” (IFIS). The IFIS system contains all information related to spaces, buildings, and grounds
for the University. The F&A Cost Study, also known as Indirect Costs, is a mechanism
by the University is compensated by the Federal Government for providing support and
infrastructure services to sponsored research projects. Support and infrastructure
services include space, utilities, maintenance, office staff, management staff, etc.
This F&A Cost Study have a dollar impact on the revenues to USF. Preparation for the
audit requires a collection of information related to space and its usage. Some of
this required information can be developed by the central administrative offices.
However, some of the information can only be provided by the residents of the buildings.
A web-based computer system was developed to help with the data acquisition for this
The Facilities Management & Planning department has the responsibility for inventory,
utilization, modification and evaluation of academic and administrative facilities
on USF S-M main campus and off-campus facilities owned or leased by the University.
University and provides on-line floor plans for the buildings and photographs for
the individual spaces.
The space information is used by the University for many purposes. Of them the primary
1. To meet the federal government Facility and Administrative (F&A) Cost Study.
2. To generate an annual report to Florida Board of Education, listing all spaces
classified by type.
3. To provide the available space information data to the class scheduling programs.
4. To provide the available space information data to the property management systems.
Scope & Importance Need for Data
All space at the university must be accounted for by the functionality and occupancy
of each room. Once the information is gathered in the system, the colleges and divisions
can use the information to manage and allocate spaces within their areas.
The data specified in this Space File is used as the base by the University to develop
the documents as required by the Federal Government.
Space Allocation Policies & Procedures
Facilities Planning & Management has the responsibility for determining the policies
for campus space management.
1. Space is a University resource and is an enormous asset.
2. Space is allocated to align with the University strategic goals.
3. Space resources should be deployed in the most efficient and effective manner.
4. University space can be reassigned to achieve optimal utilization and respond to
current and emerging needs.
Responsibility for assignment and reassignment of space follow divisional and departmental
hierarchies with Facilities Planning having the final authority. This includes the
1. Space Assignments for the USF Sarasota Manatee Campus
2.Administration of the web-based space management systems
3. Verification and certification of USF S-M space database
4. Administration of space requests
5. Coordination with USF Tampa (Facilities Planning, Physical Plant, Office of Planning
Budget & Analysis).
The University of South Florida Sarasota-Manatee operates and maintains physical facilities,
in multiple locations, that are appropriate to serve the needs of the educational
programs, support services, and other mission-related activities. Facilities Planning
and Management (FP&M) oversees USF Sarasota-Manatee’s physical resources.
» USF Sarasota-Manatee BUILDING LIST AND ADDRESSES